AACFA Tampa Bay Bylaws

ARTICLE I – BOARD OF DIRECTORS

SECTION 1: PREMISE. A board of directors shall be formed and maintained to manage the

operation and growth of the club. The purpose of the board is to govern items that affect the

“big picture” of the club and to vote on and resolve any matter that affects the club as a whole

or more than one chapter.

SECTION 2: MEETINGS. The board of directors shall meet monthly either by conference call,

virtual meeting or in person.

SECTION 3: TERMS OF OFFICE. With the exception of the chairman of the board, all board of

director’s positions shall be appointed by the chairman of the board at his/her discretion. All

board of director’s positions can only be filled by elected chapter presidents with the sole

exception being treasurer that may be filled from the general roster.

SECTION 4: CHAIRMAN OF THE BOARD. A chairman of the board shall be nominated and

elected by the chapter presidents from the general membership. The chairman’s term of office

shall be from November 1st to October 31st

SECTION 5: CHIEF OPERATING OFFICER. This position shall serve as the executive officer of

AACFA. This position has broad responsibilities as set by the Chairman of the Board.

SECTION 6: TREASURER. This position will be responsible for compiling financial data from each

chapter for the purposes of financial reporting and tax filing as required by law.

SECTION 7: SECRETARY. This position shall be responsible for recording the minutes as well as

other record-keeping functions.

SECTION 8: OTHER POSITIONS. Other positions may be created and filled at the discretion of

the board to oversee specific tasks or committees.

ARTICLE II – NEW CHAPTERS

SECTION 1: GEOGRAPHY. Multiple chapters shall not exist in such a way as to overlap

geographical areas. Areas to be determined by the board of directors.

SECTION 2: INTERVIEW. New chapters and/or existing clubs may petition for membership. The

board shall schedule a time to meet representatives from prospective new chapters either

conference call, virtual meeting or in person. A minimum of 4 board members will be required

to attend this call. Following the interview, the application and recommendation of the board

shall be submitted the chapter presidents for their approval.

SECTION 3: CHAPTER NAMES. Chapters shall have a unique name chapter names shall be

approved by the board of directors.

SECTION 4: CONTRACTS. Members shall not commit or enter into any binding agreements or

contracts. All written agreements must be presented to the board of directors for approval and

signature by the chairman of the board. The board may give written approval to a chapter

president to sign a contract but said contract may only be signed after written approval has

been granted by the board of directors.

SECTION 5: BANKING. In accordance with GAAP, each chapter shall have and maintain a

checking account with an accredited FDIC insured bank or credit union. Smaller chapters may

deposit their funds into a larger community account as needed to avoid undue financial burden.

SECTION 6: SECESSION. If a chapter should choose to secede from the club, they must present

their intentions in writing or via email to the board no less than 12 months after joining the All-

American Camaro & Firebird Association. Seceding chapter shall be responsible for any costs or

moneys owed pursuant to Article VI of this agreement up to the date of formal departure. No

refunds shall be expected or given for any expenses paid without approval from the board of

directors.

ARTICLE III – VOTING

SECTION 1: RIGHTS. Members must be present at the meeting at which items are presented to

the members for a vote. This can be either in person, virtual meeting or conference call.

SECTION 2: VOTING METHOD. At all meetings, voting shall be by voice or a show of hands or by

third party software. Proxy votes may be provided via email to another member of the board

prior to the vote being taken.

SECTION 3: QUORUM. A quorum is considered to be a simple majority of the board at the

meeting in which items are presented to the members for a vote. Acceptance by a quorum

must take place before business can be transacted or motions made or passed.

SECTION 4: VOTING. All matters requiring votes by the board of directors shall be decided by

simple majority with ties broken by the chairman of the board in a manner that he/she sees fit.

SECTION 5: PRESIDENTIAL REMOVAL FROM OFFICE. If a chapter president acts against the

interests of the Association, or otherwise shows that he/she is unfit for service, the Board will

meet with the chapter president and the region director to present their concerns and

formulate a corrective action plan. Should the chapter president refuse to meet with the

Board, or not satisfactorily follow the plan, the Board may, by unanimous vote, request that the

chapter president resign. If the chapter president fails to resign, the Board (likely the regional

director) will approach each individual member of the chapter and request that the chapter

select a new President.

In the event the Chapter does not comply, the Board by unanimous vote may dissolve that

chapter (see Article VII Section 4).

SECTION 6: MEMBER REMOVAL. If a Chapter member acts against the interests of the

Association, or otherwise shows that he/she is undesirable to the Association, the CEO will

meet with the Chapter President to present their concerns and formulate a corrective action

plan. The Chapter President at their discretion will either immediately terminate or work with

that member to implement the corrective action plan. If the member does not correct the

identified issue(s), the Chapter President will terminate that membership. The Chapter

President may remove a member from their Chapter at any time for good cause, without

consulting the Board.

ARTICLE IV – REPORTING

SECTION 1: REPORTS. Each chapter shall submit a P&L and chapter roster monthly to the board

of directors. The association treasurer shall maintain P&L documents for the purposes of

financial reporting to satisfy all local, state and federal requirements. Chapter rosters shall be

maintained by the board of directors.

Section 2: BANK STATEMENTS. For all chapters using the AACFA tax id number, bank

statements shall be uploaded to a Dropbox account to be verified for tax-reporting purposes.

ARTICLE V – SOCIAL MEDIA / MARKETING

SECTION 1: WEBSITES. The club has secured the rights to and currently manages

www.allamericancamarofirebird.com. This website shall serve as the club website

encompassing all chapters. Special consideration can be given to existing websites managed by

chapters as they join AACFA at the discretion of the board of directors.

SECTION 2: SOCIAL MEDIA PLATFORMS. We have secured the use of an Instagram account and

a YouTube account which shall serve as the sole club/chapter presence on those media

platforms. Special consideration can be given to existing social media accounts managed by

chapters as they join AACFA at the discretion of the board of directors.

Any new social media accounts representing the club as a whole or any chapter(s) may only be

opened and managed with the approval of the board of directors.

SECTION 3: SPONSORSHIPS. Each chapter may seek their own sponsors and enter any

sponsorship agreement they choose so long as that agreement meets the stipulation in Article

2 Section 4. Any sponsorships that will affect more than one chapter or the club as a whole

must have terms agreed to by the Board of directors.

ARTICLE VI – EXPENSES

SECTION 1: GENERAL LIABILITY INSURANCE. We do carry a general liability insurance policy for

the club and the cost is amortized roughly on a pro-rated basis using the number of members

on a pro-rated basis.

SECTION 2: OPERATING AND OTHER EXPENSES. Certain conditions may arise where the

chapter will incur expense that will be amortized across all or specific chapters. Those expenses

will be approved by a majority vote of the board of directors. Not all expenses will be borne by

all chapters but may be attributed to a few to whom those expenses will be applicable as

deemed by the board of directors.

ARTICLE VII – CHAPTERS

SECTION 1: BYLAWS. Chapters shall adhere to the membership bylaws as ratified by the

chapter presidents.

SECTION 2: CHAPTER ELECTIONS. Chapter membership shall elect a president and vice

president as set forth in the membership by laws. Officer positions may be created and filled at

the discretion of the chapter presidents.

SECTION 3: CHAPTER OPERATIONS. Chapters are expected to be active and to participate in

car-related events. Chapters are expected to maintain regular interaction with their members

both in their Facebook groups as well as through direct email interaction.

SECTION 4: DISSOLUTION OF CHAPTERS. Should a chapter not meet the expectations of the

board or the club, a chapter may be dissolved by unanimous vote of the board of directors. Any

funds allocated to that chapter shall first be allocated to cover prorated club costs. Any

remaining funds will then be redistributed on a prorated basis to the members of that chapter.